Operations Administrative Assistant

Deer Park, NY

Part Time

Mid Level

Operations only run smoothly when the information behind them is accurate, organized, and moving as fast as everything happening on the floor.

APM Shipping Services is hiring a part-time Operations Administrative Assistant to support our production, logistics, and order management operations. This role is ideal for someone who notices when something is off before it becomes a problem, stays organized under pressure, and can manage multiple moving pieces without losing accuracy.

Behind every shipment, production run, payroll entry, and transportation record is someone making sure the details are correct. That work matters here.

At APM, we believe people in good moods do better work. That shows up in how we treat each other, how we work with customers, and how we run the business day to day. We keep things straightforward and expect a high standard - no drama, just good work.

What We Offer

If you’re looking for a role where your work matters, your reliability is valued, and you can be part of a fast-moving operational team, you’ll fit right in here. You can expect compensation starting at $27/HR plus:

Part-time
Stable, fast-paced work environment
Variety in your day-to-day responsibilities
Opportunity to grow within a collaborative operations team

What You’ll Do

Enter and maintain production, payroll, order, and operational data accurately across company systems
Process incoming orders and communicate missing or incorrect information to the appropriate team members
Maintain organized records, tickets, trailer sort sheets, and supporting documentation
Answer phones and support communication between operations, drivers, leadership, and customers
Track transportation-related records including mileage, fleet activity, insurance, and registrations
Assist with purchasing, inventory tracking, accounts receivable support, and general administrative support across operations

What You Bring

Strong organizational skills and the ability to manage multiple tasks efficiently
High attention to detail and accuracy in data entry and recordkeeping
Comfortable working in a fast-paced operational or logistics environment
Strong communication and follow-through skills
Ability to stay proactive and maintain consistency across daily processes
Experience in administrative support, operations coordination, logistics support, production administration, or data entry preferred
Experience with Pallet Connect, inventory systems, logistics systems, or ERP platforms is a plus

Apply for this position

Required*

First Name*

Last Name*

Email Address*

Phone*

Address*

Resume*

We've received your resume. Click here to update it.

Attach resume or Paste resume

Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

Which type of environment have you worked in most recently?*

Which of the following best describes your recent experience?*

This role involves entering production, payroll, inventory, and order information while managing multiple priorities throughout the day. How comfortable are you working in that type of environment?*

You receive multiple incoming orders while answering phones, and a production issue requires updated information entered into the system immediately. How would you prioritize and communicate in that situation?*

Which of the following systems or responsibilities have you worked with regularly? (Select all that apply)* Order entry systemsInventory tracking systemsPayroll or production reporting systemsERP or logistics softwareData entry and record managementAccounts receivable supportFleet or transportation recordsNone of the above

Human Check*

Submit Application

Thanks for visiting our Career Page. Please review our open positions and apply to the positions that match your qualifications.

Operations Administrative Assistant

Apply for this position